Engineering / MEP
Organize shop drawings, submittals, RFIs, equipment approvals, engineer reviews, project emails, and open items into a system your team can search, track, route, and update.
Resubmittals look like new work, the reviewer is guessed manually, and overdue items are discovered during status calls.
Capture the submittal, match the project, suggest the reviewer, track the due date, and show what is overdue.
The first win is stopping review items from disappearing between inboxes and spreadsheets.
The pain
MEP and engineering teams deal with constant project communication: engineer approvals, equipment selections, material decisions, contractor questions, owner requests, vendor quotes, submittals, RFIs, design changes, field issues, and procurement details. When those details are scattered across email threads, PDFs, folders, and spreadsheets, it becomes hard to know what is approved, what is pending, and what changed.
What we organize
Example Systems
Problem: Shop drawing emails arrive in a shared inbox and someone manually identifies the project, reviewer, due date, and tracker row.
System: Email intake that extracts project name, sender, discipline, document type, due date, attachments, and suggested reviewer.
Outputs: Review queue, owner, due date, source email, attachment links, review status, and overdue summary.
Problem: Equipment decisions are buried across emails, schedules, spec sections, vendor quotes, and engineer comments.
System: Decision tracker that captures equipment type, options, vendor, spec reference, pending reviewer, required approval, and status.
Outputs: Equipment decision log, open approvals, selected option, source evidence, and follow-up reminders.
Problem: Submittals arrive missing cut sheets, product data, warranty info, or required spec references.
System: Intake workflow that checks each package against expected requirements and flags missing sections before review.
Outputs: Completeness checklist, missing info list, review-ready status, and return-to-sender draft.
Problem: Contractor questions come in through email and are manually forwarded to whoever might know the answer.
System: RFI intake workflow that classifies the question, links relevant drawings/specs, suggests the owner, and creates a tracked item.
Outputs: Assigned RFI queue, source docs, due dates, response draft, and unanswered RFI report.
Problem: Engineers are asked to review drawings, substitutions, clarifications, and equipment options without a clean list of what each person owes.
System: Role-based review queue by engineer, project, discipline, due date, and status.
Outputs: Engineer-specific task list, overdue reviews, manager summary, and weekly workload view.
Problem: PMs spend hours pulling together what is open, what changed, who owes what, and what should be escalated.
System: Weekly summary generated from tracked reviews, open emails, overdue items, and project notes.
Outputs: Weekly status email, overdue list, open decisions, blockers, and next actions.
The test
The engagement
We start with one painful engineering project or workflow and build the first useful version of the system: search, tracking, routing, review queues, reporting, or integrations.
Audit a Project System →Deliverables
Next step
Pick the review, approval, or follow-up process that is wasting the most time. We'll map it and recommend the first project system to build.