Builders / GCs / Developers
Organize RFIs, submittals, change orders, schedule blockers, contractor follow-ups, punch lists, field issues, owner updates, lender reports, and closeout into one custom system built around your project.
The sub says they never saw it, the schedule impact is not logged, and the owner update is reconstructed later.
Turn notes and texts into assigned tasks, due dates, schedule impact, and a clean owner-update feed.
The first win is making the open loop visible before it becomes a schedule story.
The pain
A project can have the right software and still feel chaotic. RFIs are in one place. Submittals are somewhere else. Change requests are buried in email. Schedule issues come up in meetings. Punch items live in photos and spreadsheets. Contractors need reminders. Owners need updates. Banks or lenders need schedules. And project managers spend hours piecing it all together.
What we organize
Example Systems
Problem: PMs and supers chase subs through texts, emails, calls, and meetings with no clean view of who owes what.
System: Subcontractor follow-up workflow that captures tasks, owner, due date, source message, project area, and status.
Outputs: Sub-specific task lists, overdue follow-ups, weekly sub summary, and escalation queue.
Problem: RFIs and submittals exist in software, email, or spreadsheets, but deadlines and dependencies still get missed.
System: Tracker that captures open RFIs/submittals, assigns owners, flags overdue items, and links them to schedule impact.
Outputs: Open RFI/submittal dashboard, aging report, responsible party, and schedule blocker flags.
Problem: Changes are discussed in meetings, emails, texts, photos, and field notes, but backup is scattered when it is time to price.
System: Change intake workflow that captures source evidence, requestor, location, scope impact, cost impact, schedule impact, and status.
Outputs: Change log, evidence packet, pricing status, approval status, and source trail.
Problem: A schedule slips, but the reason is spread across open RFIs, late submittals, material delays, inspections, and sub availability.
System: Blocker tracker that connects each delay reason to the activity it affects and the person responsible for resolving it.
Outputs: Blocker list, affected schedule activity, owner, days at risk, and recovery notes.
Problem: Punch walks create photos, notes, spreadsheets, and trade assignments that are hard to keep clean across many units.
System: Mobile-friendly punch workflow with unit, room, issue type, photo, responsible trade, due date, completion photo, and verification status.
Outputs: Trade task lists, unit dashboards, overdue items, completion proof, and closeout report.
Problem: PMs spend hours creating owner updates from schedules, RFIs, photos, sub updates, change logs, and meeting notes.
System: Weekly owner update workflow that pulls key open items, changes, blockers, photos, milestones, and next actions.
Outputs: Owner update draft, open risk list, completed work summary, and next-week priorities.
The test
The engagement
We start with one painful project or process and build the first useful version of the system: blocker tracking, contractor tasks, open items, reporting, or integrations.
Audit a Project System →Deliverables
Next step
Show us the schedule, sub, closeout, or reporting process that is wasting the most time. We'll map it and recommend the first project system to build.